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Time Tracking

Time Tracking is something very important for different reasons:

  1. to know what are your colleagues up to and what have they been doing, and then analyze whether they are spending that time correctly or not
  2. to know how much should you bill a client or a customer
  3. it provides you with very important and detailed information about how much does a project or a specific task take, so that in the future your estimations are more accurate not to be making profit losses when having a new project and not to have colleagues with so many tasks that cannot be completed in time

Feng Office is a very flexible system in every aspect, and so it is when it comes to time tracking. There are two different ways to track the time spent:

  1. Creating time entries for specific tasks, which we will call Task Timeslots
  2. Creating time entries that are not related to a task, but are related to a client or project, which we will call General Timeslots

When accessing a task you may see the work that has already been performed, and you will also have the possibility to add more time entries:

Please note that if you have a task estimated in 2 hours, if you input 1 hour worked, its completeness percentage will change to 50%. This way it is even easier to know the big picture of tasks even if they have not been completed.

Lets now focus on the Start clock and Add worked hours buttons.

Both buttons allow you to enter a timeslot for this task, which is simply an amount of time (minutes or hours) you have worked on a specific date for this task, where you may add a comment with some detail information about your work.

The difference between the two buttons is that Start clocks starts a timer, while Add worked hours simply opens a form which allows you to enter a number of hours.

This means you would typically use Start clock if you start working on a task right now, while you would use Add worked hours to enter some work you already did.

PLEASE NOTE: Feng Office does not prevent you from starting the timer for several tasks in parallel or from starting the timer on a task that is already completed.

When you click on Start clock, you will see a timer that is activated and a field where, if needed, you can add an end work description.

Below this you will find three buttons: one for pausing the clock, one for stopping it, and one for cancelling the time entry.

When you click on Add worked hours, you will see three fields: one for choosing the person who those worked hours belong to, one for entering an end work description (optional), and one for entering the total time (in hours and minutes).

Below this you will find two buttons: one for confirming the time entry and one for cancelling it.

After saving a time slot it is displayed in a list like this:

In here, you have the option to either delete the time slot or edit it.

Starting and stopping the timer can be achieved from the list view as well: Clicking on the stopwatch icon toggles the timer on and off.

In the example above, user “Martin Sauter” is currently working on the first task (indicated by the counter).

You can also add worked hours from the list view, by clicking on Actions and then on Add Worked Hours, as shown below:

When clicking on Add Worked Hours, you will see a pop-up window similar to the following, where you can add the information the same way you do on the task view.

Note that you can edit or delete a time slot at any time if needed. The edit screen for a time slot can be reached from the task detail view and looks like this:

Other than the time entries you can input in the tasks, you can always use what we call the General Timeslots which can be found in the Time tab of your system as shown below.

The difference with task-related timeslots is that, in this section, you may input one timeslot filtering it by User, Clients & Projects, Workspaces and Tags.

Adding time entries to a system without having proper reports is not that useful nor helpful, so that is why we have different ways of seeing this very important information.

Please read this article for further details about how to run time reports.

How to Enter Time Using the Weekly Timesheet

Entering time accurately is essential for tracking work and generating invoices in EVX. We recommend using the Weekly Timesheet view:

Using the Weekly Timesheet

  1. Go to Timesheets and click “Weekly View” to see assigned tasks.
  2. Click on the day worked and enter hours along with a description memo.
  3. Feng Office will automatically populate your timesheet with assigned tasks to make time entry fast and easy.

Entering Time on Unassigned Tasks

  1. Click “Select Project” and choose the project the task belongs to.
  2. Select the desired unassigned task and click “Add Row”.
  3. Enter hours worked and a description.

Entering Time Directly on Tasks

  1. Go to the Tasks module and click on your assigned task.
  2. Click the stopwatch icon to start time tracking.
  3. Once finished, click stop and add a description memo.

You can also manually enter hours using the “Add Work Hours” button.

In summary, use the Weekly Timesheet, Select Project, or directly on Tasks to accurately enter time across both assigned and unassigned work in Feng Office

We hope this overview helps you get started logging your hours accurately and efficiently.